Port in review:
The following is the minutes of the January 11th, 2005 Port Commission meeting:
submitted
by Peter Ripley, The Port Angeles Journal
PLEDGE OF ALLEGIANCE
I. VOUCHERS
Commissioner Beil reported that he checked the vouchers on Monday, January
10 and
found them in order. Commissioner Hannan moved the Commission to approve vouchers
A017206
through #A017370 and payroll vouchers #PR05757 through #PR05806 for a total
of $396,215.70.
Commissioner Calhoun seconded the motion. The motion passed unanimously.
II. MINUTES OF December 8 and December 13, 2004 COMMISSION MEETINGS
Commissioner Beil asked to separate the motions for approval of the minutes.
Commissioner Hannan moved to approve the minutes of the December 8, 2004 Commission
meeting
as presented. Commissioner Calhoun seconded the motion. The motion passed unanimously.
Commissioner Hannan moved to approve the minutes of the December 13, 2004 Commission
meeting as presented. Commissioner Calhoun seconded the motion. The motion passed
unanimously.
III. EARLY PUBLIC COMMENT SESSION
George Schoenfeldt mentioned past discussions the Port has had on a proposed
crane
operation and informed the Commission that he has since received information
on several other crane
systems that are available. He indicated he would be reviewing this information
with Port staff to see
if it is viable and commented that he thought it would be good for the Port
to look at other
alternatives. Mr. Schoenfeldt announced that he is retiring as the Longshoreman’s
Union
representative and will be addressing the Commission in the future as a private
citizen. He also
indicated that he would bring some stevedoring representatives to the next Commission
meeting.
IV. COMPLETION OF RECORDS
The Master Policy Report is attached for information as directed by the Commission.
Commissioner Beil had a few questions, which were addressed by staff. Commissioner
Beil asked
staff for an update on activity at Fairchild International Airport. Jeff Robb,
Airport Manager
reported that the enplanements originating from Port Angeles have exceeded 10,000,
which is the
determining factor for grant funding. Although 10,000 is the goal there is more
work to be done to
continue to grow the market.
V. PLANNING
A. Marine Facilities Master Plan Update
Curtis Shuck, Manager of Facilities and Terminals provided an update on the
Request for
Qualifications (RFQ). Staff has put together a scope of work for the RFQ package,
which the
Commission approved at the last meeting. He reported that advertisements went
into the Peninsula
Daily News and the Daily Journal of Commerce and to date there have been 18
RFQ packages
mailed out. Mr. Shuck mentioned that the RFQ submittals are due back no later
than 5PM February
1, 2005. Commissioner Beil mentioned that originally the Port was looking at
the cost to be around
$30,000 but now that amount has been increased by another $45,000. He asked
when the total
cost for the project would be known. Mr. Shuck explained that once the consultant
is selected Port
staff will negotiate a final contract. Commissioner Beil expressed concerns
that a budget amount was
not published in the RFQ. More discussion followed. Bob McChesney, Executive
Director
indicated it is staff’s intent to do as much of the leg work as possible
and still obtain an objective
report on schedule. Commissioner Beil asked about the selection committee for
the consultant and
suggested that George Schoenfeldt be a part of that. Dave Hagiwara, Deputy Executive
Director
pointed out that Port staff will be on the selection committee as well as Commissioner
Calhoun.
Commissioner Calhoun cautioned the Commission in expanding the selection process
in order to
include all the various stakeholders. Discussion followed. Mr. Hagiwara confirmed
that once the
Port selects a consultant several workshops will be held by the consultant as
part of the scope of
work. He indicated that staff anticipates bringing a recommendation for a consultant
to the
Commission at the second meeting in February or the first meeting in March.
VI. PROPERTY
VII. BOAT HAVENS
A. Resolution 05-917 – Boat Sale
Bill James, Director of Finance and Administration introduced a resolution
in accordance
with RCW statutes in selling vessels that have failed to pay outstanding marina
charges. The owner
of the vessel listed in Resolution 05-917 has failed to respond to several notices
regarding their
delinquencies, therefore an auction will be held to sell the vessel. If the
sale proceeds fail to
reimburse the Port completely, then the accounts will be turned over to a collection
agency. The
charges accrued by the vessels have already been recognized as revenues in Port
accounts and
conducting an auction enables the Port to begin the process of collecting on
these receivables. Staff
recommendation is for the Commission to adopt resolution 05-917 and authorize
the auction to
proceed. Discussion followed. Commissioner Calhoun moved to consider resolution
05-917 as
presented. Commissioner Hannan seconded the motion. The motion passed unanimously.
Commissioner Calhoun moved to adopt resolution 05-917 and authorize the auction
to proceed.
Commissioner Hannan seconded the motion. The motion passed unanimously.
VIII. AIRPORTS
A. Airport Sanitary Sewer (Milwaukee Drive)
Bob McChesney, Executive Director reported that staff has been working with
City of Port
Angeles Public Works to try and figure out ways to collaborate on infrastructure
improvements at the
Airport to bring more properties on line. The City recently approached the Port
regarding a sanitary
sewer improvement project they have funding for and asked if the Port would
be interested in
extending that project down Milwaukee Drive to 18th street at a cost to the
Port of around
$100,000. Mr. McChesney indicated that Port staff has reviewed the proposal
but could not come
up with any justification for that project because there were more pressing
needs at the airport, such
as storm water drainage improvements. He said staff has communicated to the
City that the Port
would take this under advisement because the deadline was the middle of January,
2005, and he
wanted to brief the Commission on this issue. Discussion followed. Jeff Robb,
Airport Manager
was asked to provide an overview of the City’s proposal for the extension
of the sanitary sewer
improvement project. Mr. McChesney indicated that staff recommendation is not
to consider the
City’s offer at this time. Commissioner Beil talked about a report by
Reid Middleton on the
proposed sewer enhancement project for the south side of the new entrance road
at the Airport and
commented that the Commission has not spent any time on this report. He suggested
in the future
staff could bring ideas to the Commission on how to address that report. Discussion
followed on the
proposed sewer enhancement project.
IX. NEW BUSINESS
B. Port Commissioner Representation to Organizations for 2005
The Board is represented on various organizations and committees related to
Port activities.
The 2005 appointments are as follows:
Organization/Committee
Representative
l Clallam County EDC and PDA
W.M. (Bill) Hannan (Principal)
John M. Calhoun (Alternate)
l CCEDC Clusters
Marine Cluster
Education/Training Cluster
Forest Cluster
Agriculture Cluster
Finance Cluster
Leonard W. Beil
Leonard W. Beil
John M. Calhoun
John M. Calhoun
John M. Calhoun
l Forks Economic Development Steering Committee
l West End Business & Professional Association
John M. Calhoun
John M. Calhoun
l PNWA
W.M. (Bill) Hannan (Associate member)
l WPPA
Legislative Committee
Economic Development Committee
Environ Policy Committee
W.M. (Bill) Hannan (Trustee)
W.M. (Bill) Hannan
W.M. (Bill) Hannan (Principal)
Leonard W. Beil (Alternate)
John M. Calhoun
l NOTAC
John M. Calhoun
l Puget Sound Ports Group
Leonard W. Beil
l Chambers of Commerce
Port Angeles
Sequim
Forks
Leonard W. Beil
W.M. (Bill) Hannan
John M. Calhoun
l Port Angeles Forward
Leonard W. Beil
l Port Angeles Downtown Association
Leonard W. Beil
l Port Angeles Business Association
Leonard W. Beil
l North Olympic Peninsula Resource Conservation & Development Council
W.M. (Bill) Hannan
The Commissioners individually concurred with the list of representation for
2005.
Commissioner Beil asked for a list of staff representation on committees and
organizations. Mr.
McChesney confirmed that staff will provide that information to the Commissioners.
C. John Wayne Marina Fuel System Upgrades
Curtis Shuck, Manager of Facilities and Terminals provided an overview of
the
improvements to the John Wayne Marina Fuel System. He reported that engineering
for the work
was completed in November 2004 and the engineer’s estimate for the project
was between $29,000
and $31,000. A Small Works Roster project was advertised on November 30, 2004
and bids were
opened on December 14, 2004. Only one firm responded; Pacific Environmental
Services of Port
Townsend, Washington put forth a bid of $30,869. Mr. Shuck stated that Pacific
Environmental
Services has performed work for the Port in the past at John Wayne Marina satisfactorily
and
maintains a very good reputation in the industry. He reported that $31,000 was
budgeted in 2004
for this project, and the anticipated completion date is February 2005. Staff
recommendation is to
award the Small Works Roster project to Pacific Environmental Services Company
and authorize the
Executive Director to enter into a contract to complete the work. Discussion
followed.
Commissioner Hannan moved to approve and award the John Wayne Marina Fuel System
Upgrade
Small Works Roster project to Pacific Environmental Services Company and authorize
the Executive
Director to enter into a small works contract for the completion of the work.
Commissioner Calhoun
seconded the motion. The motion passed.
D. Port Angeles Salmon Club Fee Waiver Request
Bob McChesney, Executive Director presented a letter from the Port Angeles
Salmon Club
requesting a waiver of launch fees for participants in the 5th Annual Halibut
Derby they will be
hosting at the Port Angeles Boat Haven Marina on May 28 and 29, 2005. The fee
waiver request is
for both days of the derby. Mr. McChesney stated that staff recommendation is
to grant this request
as in the past. Commissioner Calhoun moved the Commission waive launch ramp
fees for
participants in the 5th Annual Halibut Derby for May 28 and 29, 2005. Commissioner
Hannan
seconded the motion. The motion passed unanimously.
X. OLD BUSINESS
A. Surplus Chip Equipment Removal Update
Curtis Shuck, Terminals and Facilities Manager provided some background information
on
the Daishowa log chip mill facility and how the mill operated. He also reviewed
the process the Port
went through to surplus and sell the chip mill equipment. Maple Valley Tone
Woods purchased the
chip mill equipment for $33,000 and Mr. Shuck reported that a check for that
full amount has been
received by the Port. Staff has been working with Mr. Tim Wilson of Maple Valley
Tone Woods on
removing the old equipment from the property. Mr. Wilson has requested delaying
the equipment
removal project until after the holidays to the first of the year 2005 and the
Port has concurred. A
notice to proceed was issued to Mr. Wilson on January 6, 2005 and he has begun
to move forward
in removing the chip mill facility equipment. Discussion followed.
Commissioner Beil recessed the meeting at 1:55 p.m. and reconvened the meeting
at 2:00
p.m.
IX. NEW BUSINESS (continued)
A. Michael Quinn – Port Web Page – 2:00 P.M.
Bill James, Director of Finance and Administration expressed appreciation
to Port staff who
contributed to working on getting the Web Page completed. He gave special recognition
to Susan
Bauer, Environmental Planning Manager for her participation and efforts in keeping
everyone on
track. He announced that the website went live on Monday, January 10th and introduced
Michael
Quinn of Affinity Web Solutions to present the Port’s new website.
Mr. Quinn stated it was a long process that took about six months and that
this is the largest
site his company has done so far. He expressed appreciation to Port staff for
their commitment and
the Commissioners for their support. Mr. Quinn provided an overview of the site
for t he
Commission, pointing out some of the major assets and features of the site.
It was pointed out by
Mr. James that Port staff Susan Bauer, Jerry Ludke, and Wallene Eichhorn will
be sharing the
responsibilities of updating the website as necessary. Discussion followed.
Commissioner Beil asked
staff if the software and equipment the Port has is sufficient in supporting
the website. Ms. Bauer
stated the hardware the Port currently has is wonderful and indicated that Mr.
Quinn has installed all
the necessary software needed for staff to maintain the website. She added that
the software is very
easy to use and talked about the benefits of having three people to share the
responsibility of
updating the website. Commissioner Calhoun mentioned the Port’s efforts
in having a more
comprehensive public outreach program and noted that the new website was a part
of that. He
talked about news releases or news letters that can be posted periodically on
the web site. More
discussion followed with the Commission, staff and Mr. Quinn on the Port’s
new website.
Commissioner Beil inquired if this completes the contract and asked what the
total cost was for the
finished product. Mr. Quinn stated that the final contract amount was $26,000
and that includes a
6-month maintenance contract which allows for additional updates, training,
and to make sure
everything is taken care of for the next 6 months.
XI. PUBLIC COMMENTS SESSION
XII. ITEMS NOT ON THE AGENDA
A. Commissioner Beil requested staff to update the Commissioners on the alternatives
for the Hood Canal Bridge reconstruction project. Bob McChesney, Executive Director,
reported
that as part of the DOT’s search for alternative sites they have put together
a punch list of items and
circulated that to various ports and facilities. The Port thought it would be
incumbent on the Port to
get on board and offer an alternative to the existing site. Mr. McChesney announced
that the Port
has offered the Nippon property recently purchased by the Port as an alternative
site for at least a
portion of the Hood Canal Bridge reconstruction, which would be construction
of the anchors. He
noted that the Port realizes the pontoons would have to be built elsewhere but
in order to preserve as
much of the work here in Port Angeles as possible the Port has tendered this
offer to DOT. William
Simonsen, Reporter for the Sequim Gazette, asked for clarification on which
property the Port was
offering as an alternative site for the Hood Canal Bridge reconstruction. Mr.
McChesney explained
that the parcel the Port has offered is paved and there will be no excavation
whatsoever. It is an
18-acre site adjacent to the existing Graving Dock site and the Port is offering
this to build the
anchors, which will not require any excavation. He reiterated that the intent
was to keep as much of
the Hood Canal Bridge reconstruction work in Port Angeles as possible. Commissioner
Beil added
that the Port understands the state is taking proposals through today and is
anticipated to come up
with some final determinations by the first of February.
B. Commissioner Beil mentioned the Port’s surplused computers and inquired
on the
status of the Port donating those to the Skill Center or to other schools in
the community. Curtis
Shuck, Terminals and Facilities Manager stated that he is currently working
with the Port Angeles
School District, Peninsula College and other agencies of AWT (Agencies Working
Together) on
disposing of old and surplused computers. He noted that the computers are still
available for the
highest fair market bid, however all the participating agencies have a surplus
of old computer
equipment and are trying to develop a disposal scenario. The Port Angeles School
District has taken
the lead in this effort.
C. Commissioner Beil asked about a voucher for $300 for dues for the Washington
Citizens for World Trade and pointed out that this was not included in the 2005
budget. Mr.
McChesney confirmed that it is in the 2005 Budget.
D. Commissioner Hannan inquired about the approach antenna being down at Fairchild
International Airport over the weekend. Jeff Robb, Airport Manager concurred
that the approach
system on Striped Peak went down due to snow and ice on Friday and disrupted
all flights for that
day. There were a few cargo flights that went out, but no carrier flights, even
though the Airport was
open for service and in operation. Mr. Robb noted that FAA personnel was in
Olympia and did not
arrive until 5:00 p.m. Friday evening due to weather and traffic; they chose
not to go up the hill in the
dark and arrived at the Airport early Saturday morning. Mr. Robb accompanied
them to Striped
Peak and they were able to bring the system back up. He asked FAA to look at
that site to see if
additional equipment could be installed to allow the system to be reset remotely.
He mentioned that
he is going to write a letter to the FAA requesting they put procedures in place
to make more staff
available, and indicated that currently there is only one person out of Olympia.
Discussion followed.
Commissioner Beil expressed concern on the impact to the carriers (San Juan
and Kenmore). Mr.
Robb concurred and added that it also impacted the primary element of life safety
for the
community. The Commissioners individually agreed that a letter of extreme concern
from Port staff
was appropriate at this time.
E. Commissioner Hannan mentioned a severe weather alert was out for very high
tides
tonight and asked staff if they expect to have implications from that. Curtis
Shuck, Manager of
Facilities and Terminals commented that the Port has done everything possible
in preparation for that
at the log handling facilities and at the boat havens.
F. Curtis Shuck, Manager of Facilities and Terminals announced that the Port
recently
purchased its first Automatic External Defibrillator (AED) and will be kept
at the Port Administration
Building for use at public meetings and Port facilities when needed. Port staff
will receive training
from the Port Angeles Fire Department on Monday, January 17th.
XIII. MEETINGS
XIV. NEXT MEETING – January 24, 2005
XV. EXECUTIVE SESSION
Commissioner Beil closed the regular meeting at 3:00 p.m. and moved the Board
of
Commissioners into Executive Session to consider two items of property. These
items are discussed
in executive session in accordance with title 42.30.110 of the Revised Code
of Washington. It is
estimated that the executive session will conclude at 3:30 p.m.
XVI. ADJOURN
Commissioner Beil closed the meeting at 3:30 p.m.